The Oakville Chamber is hiring a Membership Support & Engagement Coordinator

The Oakville Chamber of Commerce is currently hiring a Membership Support & Engagement Coordinator to join our dynamic team!

Position and Job Title
Job Title:   Coordinator, Membership Support & Engagement
Hours:    Full time, permanent
Reports to:   Executive Vice President
Salary Range: $35/45K (benefits included)
Location: 700 Kerr. St. suite 200, Oakville, Ontario


The award-winning Oakville Chamber of Commerce representative of 1,200 member businesses of all sizes and sectors is seeking a dynamic, high energy and self-motivated Coordinator, Membership Support & Engagement. The successful candidate is a self-starter and must be able to work under tight timelines, multi-task and troubleshoot related issues. The Chamber is looking for an entrepreneurial candidate with integrity, a positive, can-do attitude and excellent communication and inter-personal skills.  The Coordinator, Membership Support & Engagement will work collaboratively with the Chamber Team to best meet the needs of new and existing members.

Membership Services:

  • Assist with growing the membership of the Chamber by supporting the Vice-President, Membership Development in the prospecting, onboarding of new members and the retention of current members
  • Track and connect with new members within six months
  • Enhance and exhibit strong membership value to current and prospective members
  • Act as a connector for and among our members at Chamber events
  • Manage and grow the Chamber’s affinity and member program offerings


  • Assist in maintaining a current member and non-member database. This includes insertion of new members, deletion or reinstatement of terminated members and correction of data
  • Assist in generating membership communication material such as new member welcoming & member retention letters etc., as directed by the VP of Membership Development
  • Prepare monthly membership invoices for mailing
  • Follow up on outstanding membership invoices
  • Prepare invoices for magazine/BAOL as directed

Committee Meetings

  • Coordinate committee meetings, create agendas in consultation with Committee Chair and Executive Vice-President, take and distribute committee meeting minutes
  • Follow through on any work that is generated from committee meetings
  • Maintain list of committee members, ensure confidentiality agreement are obtained and up-to-date.

Preferred Background, Experience & Qualifications

  • Completion of post-secondary degree or diploma in a business related field preferred
  • Sales and marketing or small business operational experience preferred
  • Excellent communication and inter-personal skills
  • Strong proficiency in computer skills, MS Office (Word, Excel, Outlook etc.)

Personal Attributes

  • Ability to establish and maintain effective working relationships with a wide variety of internal and external contacts
  • Detail-oriented and ability to work in a fast-paced environment
  • Ability to work under pressure and meet tight deadlines
  • Ability to work independently as well as within a team
  • Ability to multi task and manage activities with varying priorities
  • Excellent communication skills (written & oral)
  • Continuous learner with the ability to remain current and develop strategies for change
  • Work evening and weekends, if required, to execute events successfully

Apply now!